Combat the Virus and Go Virtual!
Did you have a fun run planned for this spring? Don’t let everyone down and keep your fundraising alive! There are options for you to still put on your event and raise the funds you need – virtually. While families are at home during this crazy time due to COVID-19, they’re looking for activities to do, ideas to stay active and ways to get out of the house while still maintaining a social distance. Keep your fundraiser in place, brighten your runners day and continue to raise money for your school and/or community. We are here to help and give you all the tools to host a successful fundraiser. You, as an event coordinator will have a new title – Virtual Fundraising Specialist, sounds impressive right? Call us at 888-252-6567 and we will guide you through it!
What is a Virtual Race?
A virtual race is the same thing as the real event, just at home and not in a large crowd! Put on your running shoes and go for a jog around the neighborhood, park or on a treadmill. Set a time for your event to start and let the participants control the rest. If your event is a timed run, be sure that your runner keep track on their end time and report back to you to be recognized. If your event is just a fun run, be sure that your participants take lots of pictures to share with everyone!
How Do I Still Put on My Event?
Have you already been advertising and have participants signed up? Perfect! Keep the word going, order your supplies and have pick-up times set for your runners to get their gear. You will not have to worry about a venue, vendors, decorations, etc.. As long as you know how to work a computer, you will be able to set up your registration site and start your event. We have a super awesome site for you to easily and efficiently create an event, collect registration, group email your participants and collect donations. Contact us today for more information on how to get started.
What Do I Order?
Traditionally, with any color race, you would plan on 3-5 color stations and order the bulk color powder in 25 pound bags. With this scenario, we would suggest ordering the individual color powder packets or Race Kits or other accessories! This makes it extremely easy for you to sort and handout your color powder to your runners to take home. We would love to talk with you and create the perfect custom virtual race package special for your event!
Social Media is Your BFF!
If you have a Facebook/Instagram page for your organization – use it! This is the main way to stay informed and get your message out to everyone quickly. Keep your followers aware, energized and excited! Be sure to keep your page active and post regular updates weekly and then daily leading up to the event. Create a fun flier in Canva or ask us to create one for you!
With school being closed for the rest of the year, students are going to miss their friends. This is their time to make their silliest face while covered in color powder and snap a pic! Host a color contest on your page to see who can get the most colorful! At the end, you can gather all of your photos and create a color collage for everyone to see their friends and classmates! Don’t be shy, the students miss their teachers and staff too!
How Do We Get the Runners Their Stuff?
If your school office is still open, have your order shipped to the school, otherwise, ship them directly to your house. This is where social media/group emailing comes into play. You will want to be sure that your participants and informed and can retrieve their items on-time. We suggest setting out time blocks for your students’ parents/participants to come and get their race materials at the school or another public place. You can determine this by last name, grade level, etc., just be sure you do not overcrowd the area (for example: Last names A-D, packet pickups are from 9am-9:30am). A good idea would be to have a drive-thru like experience, so people will be in and out in a jiffy. Otherwise, if you are working with a small crowd you can choose to ship out the items to their residence (there will be costs involved) or generate a team of rainbow delivery men to hand deliver the goods. This part is totally dependent on your crowd and town.
Show Your Local Support
We are all being affected by this virus, so do your part and support your community in any way you can! There are plenty of ways to partner with local restaurants and other local vendors that would help support your event. We’d also love to talk with you about more ideas and way to help. This is a great way to show your support for not only your community, but your organization! Throw kindness around like color powder and cover the town!
Let’s make the best out of this crazy time, have fun, and raise money. We are happy to help in any way we can- please reach out to us with any questions and how to get started. Call or email us today! 🙂